CHANTILLY, VA, June 28, 2013
-- Scott County Minnesota's fleet has launched a major
initiative aimed at slashing costs and improving fleet management and vehicle
utilization. They will use FleetCommander fleet and motor pool software to
accomplish their objectives. The announcement was made today by FleetCommander
creator Agile Access Control, Inc. (Agile.)
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Scott County, Minnesota
launches major initiative aimed at slashing fleet costs and personally owned
vehicle mileage reimbursement costs.
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The County's goals include reducing personally-owned vehicle (POV)
mileage reimbursement by 65%, streamlining their vehicle reservation processes,
sharing vehicles, communicating and enforcing policies, and managing keys
without the need to hire additional staff. In addition, Scott County's
long-term plan is to roll out the technology to other county organizations with
the goal of sharing assets across many different agencies.
According to Troy Beam of Scott
County, a top priority of initiating fleet automation tools is to slash POV
mileage reimbursement, which he estimates now costs the county upwards of
$350,000. According to an analysis of fleet efficiency, Scott County expects to
be able to cut mileage reimbursement via the FleetCommander online vehicle
reservation process. "Going to an all-online vehicle reservation process
will require drivers to check for the availability of a fleet vehicle first. If
there is not a vehicle available, drivers will be allowed to use their own
vehicle. This will enable the county to cut way back on POV mileage
reimbursement." Commenting on the county's expected return on investment
by implementing FleetCommander technologies, Beam says: "We could buy
FleetCommander and a whole fleet of vehicles for what we are spending on POV
mileage reimbursement." Beam points out that rising fuel costs drive up
the state rate for POV reimbursement. Switching to the automated reservation
system will help keep those costs down.
Key management has also been a
challenge for Scott County. "It has been difficult to keep track of keys
without hiring additional personnel. The FleetCommander system will do that for
us, and we don't need to bring in more people." Scott County will utilize
the FleetCommander automated key control system in three locations. Keys will
be locked in place in a secure metal cabinet that communicates with the
FleetCommander reservation system. After vehicle requests are made online,
drivers log in to the FleetCommander kiosk near the keybox, check out their
key, which will automatically unlock. All other keys remain secure and locked
in place. When the key is removed, the dispatch-out time is automatically
recorded in FleetCommander. "We're happy to automate this process and not
have to dedicate more staff to manage keys. It's much more efficient and
convenient for everyone," Beam says.
FleetCommander will assist Scott
County in the management of their 350 vehicles; however, automating the county
fleet is just the beginning of Scott County's vehicle sharing initiative. Scott
County is a member of a larger group of county government entities called SCALE
(Scott County Association for Leadership and Efficiency). Organizations that
comprise SCALE include cities, schools, fire departments, government agencies,
and other cities and townships within Scott County and the Shakopee Mdewakanton
Sioux Community. Combined, these organizations manage more than 2,500 vehicles
and other assets. The goal of SCALE is to forge new and innovative ways government
entities can collaborate and share resources. Beam says their long-term goal is
to use FleetCommander to enable the cross-agency sharing of vehicles and assets
such as bobcats, front-end loaders, graders, and other vehicles. "If an
agency needs a bobcat, for instance, they can log in to FleetCommander and see
that another organization has one they can use. They can check it out through
the online reservation system and not have to buy it. The savings potential for
the County is huge," he says.
About Agile Access Control, Inc.
FleetCommander creator Agile
Access Control, Inc. is a technology company headquartered in Chantilly, Va.,
which serves fleet and motor pool managers in the university, government,
utility, and commercial sectors. Agile's FleetCommander software is a powerful,
highly configurable, web-based application that streamlines the use of vehicles
through easy-to-use software, and presents real-time data in the form of
intuitive dashboards, graphs, gauges, online forms, and a wide variety of
reports. The suite of FleetCommander technology tools also includes Agile
FleetShare™, car sharing technology that offers keys-in-the-car access to
geographically dispersed vehicles with a scanned ID card at the windshield;
unstaffed check-in at kiosks, secure key control and key boxes; in-vehicle
utilization and diagnostic devices; GPS solutions, and much more - all tied
into the FleetCommander fleet and motor pool software. Resulting in lower
vehicle and personnel costs and higher customer satisfaction, FleetCommander
can be used as a stand-alone, customized fleet management system or integrated
with an organization's existing fleet systems. For more information, contact
Agile Access Control, Inc. at 408-213-9555 x1 or info@agilefleet.com
or visit http://www.agilefleet.com.
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